X-Spam-Flag: NO X-Envelope-From: nichols78@msn.com Return-Path: Received: from bay0-omc3-s28.bay0.hotmail.com (bay0-omc3-s28.bay0.hotmail.com [65.54.246.228]) by mail926c35.nsolutionszone.com (8.13.6.20060614/8.13.1) with ESMTP id mB58xsMx005402; Fri, 5 Dec 2008 03:59:56 -0500 Received: from BAY107-W54 ([64.4.51.154]) by bay0-omc3-s28.bay0.hotmail.com with Microsoft SMTPSVC(6.0.3790.3959); Fri, 5 Dec 2008 00:59:53 -0800 Message-ID: Content-Type: multipart/alternative; boundary="_86cc555a-b780-4eb1-855a-a3196020f1ba_" X-Originating-IP: [66.112.57.247] From: Rene Nichols To: Chamber of Commerce , "Acct.Abililty/Stacey Viers" , Port Austin State Bank , "Port Austin Motel/Ricou, Michel" , Captain Morgans , Huron City Museums , Independent Bank CC: "Nichols, Rene" Subject: Monthly Newsletter & a few other things Date: Fri, 5 Dec 2008 03:59:53 -0500 Importance: Normal MIME-Version: 1.0 X-OriginalArrivalTime: 05 Dec 2008 08:59:53.0870 (UTC) FILETIME=[D6C04AE0:01C956B7] X-MMR: 0 X-Antivirus: Scanned by F-Prot Antivirus (http://www.f-prot.com) --_86cc555a-b780-4eb1-855a-a3196020f1ba_ Content-Type: text/plain; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Hi Joyce, For our next and future newsletters, I'd like to see the followin= g content: Copy of unapproved minutes for members to review. (as an attachm= ent)List of current members that have paid 2009 dues and a reminder that pe= r ourby-laws, dues are due Sept 1.A brief note to the membership updating t= he status of the Visitor's Guide. Forexample, how many members have taken = out and paid for an ad to date.A list of upcoming chamber events, name of t= he chair person and their phone number.A report from each Chair with an upd= ate on their event.A monthly report from the Treasurer. Monies received, d= etail of expenses paidfor the previous month and account balances.A short n= ote from the President.Names and e-mail addresses of our board members.Date= of next board meeting. Date of next membership meeting. (Not every board m= eeting has to be a membership meeting).A recognition area to thank members = for their recent volunteer efforts.I'd like our businesses to be able to po= st their new seasonal hours, particularlystores and restaurants.A feature s= tory each month on at least two current businesses.A feature story for each= new member.The fireworks committee has a series of fund raising activities= planned. We need tofeature them every month.We need to note that we are d= oing a membership drive to get as many new membersnow so they may be includ= ed in the visitor's guide. At this time, I'll ask that our secretary review= all content for accuracy before sendingit to our membership. I realize you= r current format requires you to create the newsletter at home. For thetim= e being, I have no problem with you creating it using Word or another progr= amthat is currently available on the Chamber computer. I know it won't bea= s nice looking or include pictures, but I feel the content is more importan= t at this time.We need to focus on using the monthly newsletter as a means = of getting timely andhelpful information to the general membership.As for t= he timing of the newsletter, the secretary should have the unapproved minut= esto you within a week of our monthly meetings. The treasurers report shoul= d be presentedas a short one page document at our monthly board meeting whi= ch you will put in thenewsletter. The rest of the information should be ea= sy enough to keep updated. My letter this month will let them know to conta= ct the chamber office with seasonal hours of operation and let them know yo= u'll be featuring a couple businesses each month. I'll have it to you by M= onday. On a seperate note, all ad monies and forms for the Car Show should= be going to thecommittee chair. The chair should record his/her list and = then submit the checks to thetreasurer when the ad sales deadline has been = reached. It is then the chair's responsibilityto forward that information = to his/her sub committees for further action. I know you've beenhelping ou= t, but this is the procedure that should be followed. When bills need to b= e paid, itwill be the chair's responsibilty to present them to the board fo= r approval of payment. We needto follow this procedure with each event so = nothing falls through the cracks. I know you'rewilling to help where ever = needed if the chair asks for it. Lastly, I'd like the secretary to get the = chamber mail and dispurse it. This is no offense to you,but there is infor= mation that comes to the chamber that should be viewed by a board memberfir= st, not by a member, employee or contractor. The system is currently backw= ards. It isalso our secretary's responsibility to discuss correspondence r= eceived at our board meetings. We've come to depend on you as director to p= erform functions that board members shouldbe doing. I'd like to correct th= at, if possible. I also want the secretary to review anymaterial that may = be going to print on behalf of the chamber. You've been doing a great jobi= n that area, but a board member needs to put an approval on any content tha= t representsthe chamber. At this time, I want that approval to come from t= he secretary. There are exciting times coming to Port Austin. We have a ye= ar to get the chamberin line with these changes, performing as a well oiled= machine and ready to move intothe new Welcome Center when completed. Whil= e these changes may be difficult for you andthe board, I'm confident you ca= n implement them and help our chamber move forward. I'll have my letter for= the newsletter to you by Monday. Rene=20 _________________________________________________________________ Suspicious message? There=92s an alert for that.=20 http://windowslive.com/Explore/hotmail?ocid=3DTXT_TAGLM_WL_hotmail_acq_broa= d2_122008 --_86cc555a-b780-4eb1-855a-a3196020f1ba_ Content-Type: text/html; charset="Windows-1252" Content-Transfer-Encoding: quoted-printable Hi Joyce,
 
For our next and future newsletters, I'd like to see= the following content:
 
Copy of unapproved minutes for members= to review. (as an attachment)
List of current members that have paid 20= 09 dues and a reminder that per our
by-laws, dues are due Sept 1.
A b= rief note to the membership updating the status of the Visitor's Guide.&nbs= p; For
example, how many members have taken out and paid for an ad to da= te.
A list of upcoming chamber events, name of the chair person and thei= r phone number.
A report from each Chair with an update on their event.<= BR>A monthly report from the Treasurer.  Monies received, detail of ex= penses paid
for the previous month and account balances.
A short note= from the President.
Names and e-mail addresses of our board member= s.
Date of next board meeting.
Date of next membership meeting. = ;(Not every board meeting has to be a membership meeting).
A recognition= area to thank members for their recent volunteer efforts.
I'd like= our businesses to be able to post their new seasonal hours, particularlystores and restaurants.
A feature story each month on at least two cur= rent businesses.
A feature story for each new member.
The fireworks c= ommittee has a series of fund raising activities planned.  We need to<= BR>feature them every month.
We need to note that we are doing a members= hip drive to get as many new members
now so they may be included in the = visitor's guide.
 
At this time, I'll ask that our secretary rev= iew all content for accuracy before sending
it to our membership.
&nb= sp;
I realize your current format requires you to create the newsletter = at home.  For the
time being, I have no problem with you creating i= t using Word or another program
that is currently available on the Chamb= er computer.  I know it won't be
as nice looking or include picture= s, but I feel the content is more important at this time.
We need to foc= us on using the monthly newsletter as a means of getting timely and
help= ful information to the general membership.
As for the timing of the news= letter, the secretary should have the unapproved minutes
to you wit= hin a week of our monthly meetings. The treasurers report should be pr= esented
as a short one page document at our monthly board meeting which = you will put in the
newsletter.  The rest of the information should= be easy enough to keep updated. 
My letter this month will let the= m know to contact the chamber office with seasonal hours of operation and&n= bsp;let them know you'll be featuring a couple businesses each month. = I'll have it to you by Monday. 
 
On a seperate note, all = ad monies and forms for the Car Show should be going to the
committ= ee chair.  The chair should record his/her list and then submit t= he checks to the
treasurer when the ad sales deadline has been reached.&= nbsp; It is then the chair's responsibility
to forward that information = to his/her sub committees for further action.  I know you've been
h= elping out, but this is the procedure that should be followed.  When b= ills need to be paid, it
will be the chair's responsibilty to present th= em to the board for approval of payment.  We need
to follow th= is procedure with each event so nothing falls through the cracks.  I k= now you're
willing to help where ever needed if the chair asks for it. 
Lastly, I'd like the secretary to get the chamber mail and disp= urse it.  This is no offense to you,
but there is information that = comes to the chamber that should be viewed by a board member
first, not = by a member, employee or contractor.  The system is currently backward= s.  It is
also our secretary's responsibility to discuss correspond= ence received at our board meetings.
 
We've come to depend on y= ou as director to perform functions that board members should
be doing.&= nbsp; I'd like to correct that, if possible.  I also want the secretar= y to review any
material that may be going to print on behalf of the cha= mber.  You've been doing a great job
in that area, but a board= member needs to put an approval on any content that represents
the cham= ber.  At this time, I want that approval to come from the secreta= ry.
 
There are exciting times coming to Port Austin.  We h= ave a year to get the chamber
in line with these changes, performing as = a well oiled machine and ready to move into
the new Welcome Center when = completed.  While these changes may be difficult for you and
the bo= ard, I'm confident you can implement them and help our chamber move forward= .
 
I'll have my letter for the newsletter to you by Monday.
=  
Rene
 


Suspicious message? There=92s a= n alert for that. Get your Hotmail= =AE account now.= --_86cc555a-b780-4eb1-855a-a3196020f1ba_--